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Expert’s guide to Reprint W2 in QuickBooks

W2 forms are necessary because they are needed by the employees when they file for the taxes. Therefore, as an employer, you can make the best of QuickBooks in managing W2 forms and later printing them to provide a copy of the same to the employees. Additionally, for a number of reasons, the need to reprint W2 in QuickBooks may arise.


To help you through, we have this blog in which we discuss the steps involved in Reprint W2 in QuickBooks. For additional help, reach out to the QB support team on (855)-526-5749.

Keep up to these needs before you reprint W2 in QuickBooks

There are certain requirements that are to be followed before you get answer How do I reprint a w2 in QuickBooks 2016

  1. Subscription - Essential to have active payroll subscription to print the W-2s forms or reprint w2in QuickBooks.
  2. Paper - Important to have proper paper requirements.
  3. Ink - Print the W-2s on non-reflective black ink. No special ink is needed though. Find more information about paper specifications in section 1B of Publication 1141.
  4. Reprints - A reissued W-2 form must include the following:
  5. The words "REISSUED STATEMENT"
  6. Copies B, C, and 2
  7. A copy of the W-2 filing instructions
  8. Local taxes - Look out for the state or local taxes.

Printing Requirement before we answer How to get w2 from QuickBooks online

There are certain points that are to be kept in mind and they are as given below.

  1. Know that you must print employee W2s on 4-up horizontal blank perforated paper.
  2. Ensure that you use black ink.
  3. You should have an active QuickBooks Online Payroll subscription.

How to print old w2 in QuickBooks 2017?

Here is the process involved in printing W-2 forms in QuickBooks Online with the help of these steps:

  1. Click on the taxes tab and the payroll tax section.
  2. Select annual forms. Moving ahead, either hit on all employees or a specific employee name.
  3. Hit on W-2, copies B, C & 2. You need to select the correct date range from the period menu.
  4. Click on view to open the printable forms and then click on the printer icon.

Now that we have been through the steps to reprint W2 in QuickBooks, we hope it proves futile. But, if the error persists reach out for support from QB team on toll-free number (855)-526-5749.

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